Overview
Protocol Officers and Gifts & Projects Officers, Protocol and International Visits Jobs in Canberra, Australian Capital Territory, Australia at Department of the Prime Minister and Cabinet
Title: Protocol Officers and Gifts & Projects Officers, Protocol and International Visits
Company: Department of the Prime Minister and Cabinet
Location: Canberra, Australian Capital Territory, Australia
Who We Are
The Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government. The principal activity of the branch is to manage, coordinate and deliver complex arrangements for a range of events, ceremonial occasions and visits. The branch collaborates with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, other Commonwealth departments and state and territory governments.
What You Will Do
All roles are based in Canberra where you will work in a team responsible for the branch’s principal activities for PM&C.
Responsibilities Include
- Managing, coordinating or assisting with arrangements related to Guest of Government visits to Australia, national and official events including meetings, hospitality, ceremonial occasions, state funeral and memorial services, and virtual meetings between the Prime Minister and international leaders
- Supporting arrangements for Prime Minister’s overseas visits
- Preparing accurate and well-structured drafts of official documentation, including briefs and programs for a range of visits and events
- Developing skills to mentor and coach others in specific project work related to the delivery of visits and events
- Coordinating various administrative and logistic tasks such as private visits and transit arrangements to Australia by international dignitaries
- Preparing responses to routine correspondence, parliamentary questions on notice and FOI requests
- Providing a range of administrative support relating to the delivery of visits and events, including flight and accommodation bookings, database management and official reporting.
In addition to the above, the Gifts and Projects Officer is also responsible for:
- Administering the department’s gift policies and guidelines by providing specialist advice and guidance on gift protocols, gift procurement, retention and disposal of gifts
- Managing the department’s Official Gifts for Presentation Contract
- Implementing and monitoring gift policies, systems and procedures to improve the delivery of services.
What You Will Bring
Our ideal candidate will perform at the level in accordance with the PM&C Performance model.
The Positions Involve Working In a Variety Of Interesting And Dynamic Areas Where You Will Work Independently And As Part Of a Team. You Will Need To
- Work as a collaborative team member with a strong work ethic, in a professional and discreet manner
- Present credible expertise, including awareness of cultural sensitivities
- Show commitment to delivery and flexibility under challenging circumstances
- Produce documentation displaying attention to detail
- Be viewed as an APS peer-counsellor and supporter
- Identify and work to solve issues that impact objectives
- Prioritise and respond to stakeholder needs
- Seek constructive feedback
- Undertake learning and work activities which develop strong leadership skills and strategic thinking
The roles include extended and varied work times. A willingness to work outside core hours, and travel interstate and overseas as required, is essential. Where additional hours are completed outside of PM&C’s ordinary hours of work, employees will be compensated through the Department’s Flex Time or Overtime provisions.
Flexible Work
At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.
Eligibility
- Under section 22(8) of the Public Service Act 1999 , employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen by the completion of the recruitment process , except under exceptional circumstances.
- The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.
- The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.
Security Clearance Required
Negative Vetting Level 1 (Secret)
How To Apply
If this sounds like the opportunity you are looking for, we want to hear from you! Submit an online application through the Apply link by 11:30pm AEST on Sunday, 17 May.
